Introduction

The Invoiced Jobs Report (in the accounting module) is the report that you use to extract the list of invoices form AwardPro to enter into MYOB.

·         If you are the accounts person you will access the register from the Accounting Module and the default display will be only those jobs that have not been printed on the Print Export List (explained below)

·         For the accounts person the Invoiced Jobs Report is where you extract Invoice data to enter into your Accounting software.

Print Export List

From the Accounting Module when you press the Print Export List Button. The report is generated. Once you generate the list and then close the screen. The lists is cleared and will not automatically show you those invoices again so this is how you now where you are up to - The next time you print the report you get a list of what has been invoiced since the last time you performed the procedure.

Accounts Procedure - Extracting The Invoiced Jobs

1. Go to the Accounting Module and press Invoiced Jobs Register

The following details are displayed for all invoices that have not been printed on a Print Export List. It shows only the invoices that have not already been extracted.

2. When you click Print Export List  the following report is displayed. These are the invoices that need to be entered into your Accounting software

On this report you will see a display of all invoiced jobs according to your list that have not already been exported.  It includes the customer name, invoice number and date.  It shows the full invoice amount - excluding GST and including GST, the amount paid against the invoice and the balance owing. 

You have the option to print the report or to export the report. For print options click   and you can choose the printer.  To print to your default printer click .  For export options , click the down arrow to give you file types to which you can save the report.

Some companies when transferring the information to their accounting package just enter the full invoice total and don't worry about recording the products components and processes.  Others enter the products, components and processes ensuring that the final total of the invoice entered is the same as that of the total invoice in AwardPro.

NOTE:  Once you have elected to  the invoices will be removed from the default display when the Invoiced Jobs Report is selected from the Accounting module.  (once you close the report)

Entering the invoiced Jobs data into your accounting software.

The next Step is to add the data into your accounting package. You can do this by creating a simple invoice for each Invoice.

We recommend that you:
 

1.      Use the Invoice number form AwardPro in your accounting software. These mean changing the allocated accounting software number to the AwardPro Invoice Number so to link the two entries.

2.      Make sure the dates are set the same in each program.

3.      make sure the amounts are the same.

For the Procedure to enter the data into MYOB click here.

Conclusion

The Invoiced Jobs report should be cleared at least weekly so as to keep the task to a minimum. Try to keep the customer name the same in each program to avoid confusion and tick off the invoice you have entered as you go so you always know where you are up to.